Introduction
- This article describes billing configuration tab, which shows information about defined recurring bill runs.
- This article will be helpful to PG Champion, Administrator, Club Manager, Finance, Accounting and Club Owner.
Feature description
For each definition, bill runs generated so far are visible under show details button. System schedules 5 bill runs ahead so that amendments can be made before bill run generation if needed.
1. Status - active or inactive - determines if recurring bill runs will be generated.
2. Rule name - name of recurring definition, respective bill run names will be based on this name and generation date.
3. Provider - e-payment provider responsible for fee collection.
4. Last generated billing - generation date of last generated recurring bill run - if any were generated before.
5. Next billing - generation date of next recurring bill run to be generated - if any were generated before.
6. Clubs - clubs included in recurring bill runs
7. Show details - displays bill runs generated or scheduled to be generated based on this definition. System schedules 5 bill runs ahead.
8. Edit - edits the definition - all future scheduled bill runs will be affected.
9. Finish - sets the definition status Inactive. As a consequence, bill runs scheduled within this definition are removed.
10. Status - a current bill run status as described below:
- Scheduled - the bill run is scheduled and will be generated on the displayed date. Bill run has no items and it's amount is unknown at this stage.
- Preparing - the bill run is being generated - wait for the process to finish before taking further actions.
- Awaiting Acceptance - the bill run has been generated. It is ready to be reviewed and accepted - which initiates the fee collection process.
- Acceptance In Progress - this is a technical stage in which the bill run is being accepted by the system Processing - the accepted bill run is being processed before further steps.
- Charging - a status specific to token based e-payments - fees are being charged.
- Awaiting Response - a status specific to file based e-payments - bank response file should be uploaded at this stage.
- Finished - the bill run is completed.
- Generation Error - indicates an error during bill run generation.
11. Generation date - bill run generation date.
12. Balance date - payments due until this date will be included in bill run.
13. Total amount - total amount of fees in the bill run (determined after bill run generation).
14. Clubs - clubs included in this bill run.
15. Accept - opens bill run acceptance screen. Option available to bill runs in Awaiting Acceptance status.
16. Edit - opens bill run edit screen. Option available to bill runs in Scheduled status.
Edit from this point affects single bill run.
17. Delete - removes the bill run. Option available to bill runs in Scheduled, Awaiting Acceptance and Generation Error statuses.
18. Go to bill run - opens a view with bill run data split into respective clubs, as described here