Introduction
- This article will be helpful to PG Champion, Administrator, Club Manager, Finance, Accounting and Club Owner.
Before you start
Information about bill runs is presented in three layers of depth.
- The basic data is displayed on a main list of all bill runs described here.
- Bill run data split into respective clubs, that the bill run has been generated for is displayed in the bill run clubs view, described in this article
- Bill run details contains information about all members from one selected club included in the bill run described here.
Feature description
1. Status - a current status of bill run in this club as described below:
- Scheduled - the bill run is scheduled and will be generated on the displayed date. Bill run has no items and it's amount is unknown at this stage.
- Preparing - the bill run is being generated - wait for the process to finish before taking further actions.
- Awaiting Acceptance - the bill run has been generated. It is ready to be reviewed and accepted, which initiates the fee collection process.
- Acceptance In Progress - this is a technical stage in which the bill run is being accepted by the system.
- Processing - the accepted bill run is being processed before further steps.
- Charging - a status specific to token based e-payments - fees are being charged.
- Awaiting Response - a status specific to file based e-payments - bank response file should be uploaded at this stage.
- Finished - the bill run is completed.
- Generation Error - indicates an error during bill run generation.
2. Club - name of a club included in the bill run.
3. Total amount - total amount of fees in the bill run for this club.
4. Success - amount of fees collected in the club so far, displayed after bill run has been accepted.
5. In progress - amount of fees to be collected for this club, displayed after bill run has been accepted.
6. Error - amount of not collected fees, displayed after bill run has been generated.
Possible reasons include issues discovered during generation (such as expired credit card) or after provider response (such as insufficient funds).
7. Accept bill run - opens bill run acceptance screen - acceptance for this club only. Option available to bill runs in Awaiting Acceptance status. Details can be found in a separate article.
8. Delete bill run - removes the bill run for this club. Option available to bill runs in Scheduled, Awaiting Acceptance and Generation Error statuses.
9. Download report - downloads report for this club - this function is not implemented at the moment.
10. Navigate right - go to bill run details view for this club. This view contains detailed information per club member.
11. Summary 1 - summary information about bill run: provider, status, name, generation date, balance date (payments due until this date are included), employee who created the bill run and the date of its creation.
12. Accept bill run - opens bill run acceptance screen - acceptance for all clubs. Option available to bill runs in Awaiting Acceptance status, clubs in different status will be skipped. Details can be found in a separate article.
13. Summary 2 - sum of clubs and total amount for this bill run.
14. Navigate left - go to main bill runs list