Introduction
- This article will show you how to manually generate recurring test payment booking every time you want to charge money from a member's credit card, or bank account.
- This article will be helpful to PG Champion, Club Manager, Finance & Accounting, Administrator and Club Owner.
Before you start
In case of GoCardless payment provider, before testing, make sure the member has already direct debit added as their payment source to perform test booking. Otherwise, you would need to wait 2-3 days after having added member's credit card as their payment source, for the test booking to be properly generated.
Instruction
STEP 1
How to manually generate the Test Booking?
1. Go to the PGM -> Finances -> Electronic payments
2. Click on the Payment cards or Direct Debit (depends on what payment provider you use) button.
3. In Generate new bookings field, fill in the following information:
- Club – select the club from the drop down list. If you have only one club, this field will be automatically filled.
- Provider – select the payment provider. If you have only one provider, this field will be automatically filled.
- Balance for date – select the date from the calendar to generate the file with a chosen member's balance.
If you have debtors and you choose 29/04/2021 then all members who have unsettled payments till this date, will be charged on the booking generation date.
- Limit single transaction – tick this checkbox to allow dividing larger amounts to as many transactions as needed.
For authorised users only.
- One transaction for one charged person – tick this checkbox to merge several single transactions into a one. This may reduce commission amount, but can also reduce charged amount
I.e. If you have 2 month debtor then we will collect money only for the month set in Balance for date.
- Exclude errors from last days – enter the number of days for which the system should exclude users which transactions were rejected or failed.
4. Click on the Generate button to add booking.
STEP 2
How to manually accept the Test Booking?
1. Go to the Bookings tab.
2. Click on the Arrow icon to expand it.
3. Click on the Add new payment and select a User number to generate the test booking.
4. Click on the Arrow icon and then on Add new payment item. Add the amount and select the VAT rate and click on the refresh button on the top.
5. Click on the green dot icon.
6. Next you need to click on the OK button.
7. Enter the PGM password to accept the download.
8. After a couple of minutes, you will receive a resolution of the booking.
You can edit by the pencil icon and also you can delete by clicking on the trash icon.
This users default payment type is different from the current list.
Hints
How to exclude members from booking
- You can also exclude given members from the test booking acceptance. In STEP 2, after selecting the member who should be included in the test booking
- Click on the Exclude…
- In a new tab, select the Leave only this members (exclude members not on list). In the content box, paste the number of the test member who you would like to generate test direct debit booking (like below).
- Click on the Continue button.
The information that says how many people we exclude from downloading will be displayed.
- After entering the drop-down list, you will see that one person selected by you in the test booking.