Finance Reports

Introduction

This article will familiarize you with all the possible reports which can be found in the sales tab. Depending on your specific Perfect Gym license this will determine the reports available to you. If you find yourself responsible for finance as a whole then this reports category will be crucial for your success. The finance reports can also come in hand for anyone looking for a global overview of specific financial reports pertaining to online transactions, credit/debits made, potential commissions of sales reps, total debtors, and total frozen payment plans, the list is endless.

• This article presents a list of Sales reports.
• This article will be helpful to PG Champion, Club Manager, and Sales Team.

Before you start 

Depending on your system permission, you may not be able to view some reports for security reasons. You can modify the visibility of these reports within System Permissions. Please contact your PG champion in the event that you lack the visibility and the system permissions to modify your visibility for a given report. 

Instruction

1. Accrual Debtors

• Description: This report will produce an Accrual based debtors report for the selected date range. The report respects the Date Created time of a transaction as the reliased day that the income was overdue to be received/declared. it is broken into aged terms (30,60,90 days).
• Filters: Club, Until.

2. Accrual Revenue

• Description: This report will produce an Accrual based revenue report for the selected date range. The report respects the Date Created time of a transaction as the reliased day that the income was received/declared, rather than the actual date of revenue received/paid.
• Filters: Club, Since, Until.

3. Add-ons Payments Details

• Description: The report displays detailed information about payments for using the machine for drinks.
• Filters: Club, Since, Until.

4. Banking Report Summary

• Description: Banking report summary for all reports in chosen period and clubs
• Filters: Club, Since, Until.

5. Cash-in / Cash-out

• Description: Detailed report which summarizes all documented cash transactions: payments and paychecks.
• Filters: Club, Since, Until.

6. Cash-in / Cash-out

• Description: The report summarizes all documented cash transactions: payments and paychecks.
• Filters: Club, Since, Until.

7. CC Registration errors

• Description: The report displays all the errors noted in the CC registration system, collating the contact details of the club member, the type of credit card he possesses and the name of his provider.
• Filters: Club, Since, Until.

8. Client Extract

• Description: This report generates an account extract of individual clients.
• Filters: Member, Company, Since, Until.

9. Commissions for employee

• Description: Comprehensive report that allows you to monitor the status and level execution of sales by employees who have the commission. The report can specify on commissions that has been made or planned and dividing them into commissions assigned to each employee or by clubs.
• Filters: Club, Since, Until, Commission categories, Employee positions.

10. Contract debt collection

• Description: Report displays a contract vindication progress. Especially the dates of the last payment and all information about payment plans and method details.
• Filters: Club, Since, Until.

11. Corrections

• Description: Report informs about adjustments in financial transactions. The summary includes information about the date of the adjustment, the amount of and changes in account balance users after the correction.
• Filters: Club, Since, Until, Employee.

12. Debit Booking Summary

• Description: This report can only be run after a direct debit has been generated. It will produce all Members who will be debited, and their amount, but will also highlight all outliers. Those paying greater than normal, Less than normal, and most importantly; Those members NOT included in the debit who should be
• Filters: Club, Debit date.

13. Debt Collection

• Description: The report generates a list of unpaid contract transactions for members with selected debt collection stages.
• Filters: Club, from, to, debt collection profile.

14. Debt collection - debt by days

• Description: This report summarizes data about debtors' payments, who paid in a chosen period.
• Filters: Club, include payments to, state for the date.

15. Debt collection - settlements rate

• Description: This report summarizes data about the total amount of settled and unsettled debtors transactions. It informs you about the progress of the vindication process.
• Filters: Club, since, until, payment plan type.

16. Debtors

• Description: Check and monitor data of the financial situation according to the club members obliged to regular payments. The report provides information about all indebted clients and contractors, about the amount of debt of particular member, as well as the date on which the last time their appeared in your club.
• Filters: Club, membership status, financial status.

17. Deposits

• Description: Information about members who have a deposit. The report provides information on the amount of the deposit, the holder's details and the date of payment of the deposit.
• Filters: Club, since, until.

18. Drink machine payments

• Description: The report displays information about payments for using the drink machine, collating the payment method the customer chose with the revenue in the form of the gross amount.
• Filters: Club, since, until.

19. E-Pay deny recurring

• Description: This report generates data about recurring denies of credit cards.
• Filters: Club, months.

20. E-Payments income split

• Description: The report summarizes the revenues from recurring e-payments for contracts.
• Filters: Club, since, until, payment type, provider.

21. E-Payments Log

• Description: The report allows you to effectively control the balance of electronic payments. It presents a detailed summary of electronic payments recorded by the system. In the list, you can choose a payment method, type of payment plan, its status, and type of contract according to the payment, as well as the code telling you about the reasons for its rejection.

Starting from the R.93 system version, the PaymentPlanID column contains data from GoCardless, along with information from Credit Card providers.

• Filters: Club, since, until, contract type, payment type, provider, status, deny code, payment plan type.

22. E-Payments Log weekly

• Description: The report generates information about electronic payments in a weekly statement.
• Filters: Club, since, until, payment type, provider.

23. Excess payment 

• Description: A list of all customers with down- or overpayment on your state account.
• Filters: Until.

24. Future E-Payments transactions

• Description: Use this report to obtain the expected Revenue for an E-payment Debiting Period. The report summarizes the total members on each payment plan within the debiting period, the amount of members who will not be debited due to an exception reason, the overall number of members who will be debited, and the monetary value expected to be received from those members being debited. This report will also display the number and monetary value of other fees to be collected during the debit period.
• Filters: Club, payment type, date, payment plan type group.

25. Future Income Report

• Description: The report allows you to manage planned revenues, according to the forecast - calculated based on contracts and other obligations of the club members. Here you will receive the balance of expected revenue.
• Filters: Club, Day.

26. Future Income Report - No contract

• Description: The report generates information on future revenues, calculated based on contracts signed for an indefinite period.
• Filters: Club, Day.

27. Income report

• Description: The report generates information about all your business income, in order of payment method.
• Filters: Club, since, until.

28. Income report all countries

• Description: The report displays information about the total revenue from all the countries in which your businesses operate. Thanks to this report, monitoring of the profits will be fast and transparent.
• Filters: Since, until.

29. Income settlement

• Description: Detailed report about incomes received by each member.
• Filters: Club, since, until.

30. Invoice report

• Description: This report presents detailed data about invoices issued in the club. The statement contains information about the contractor's data, detailed information about the dates on the invoice and the sale of goods, as well as information about each customer payments.
• Filters: Club, from, to.

31. Invoice summary

• Description: The report displays the summary list of invoices within a specified period of time. The summary contains the date on the invoice, its number and contractor data.
• Filters: Club, since, until.

32. Online payments

• Description: The report summarizes data about the members payments made via the Internet. Summary informs about the user data, an online platform from which he benefited, as well as the status of payments and data relating to the transaction.
• Filters: Club, since, until, source.

33. Paid installments

• Description: A detailed report on people who have paid the amount due for membership after the deadline. The summary gives us full information about the history of debt repayment.
• Filters: Club, Debt date, paid date, since, until, since, until.

34. Payments plan

• Description: Summary of payment plans provided for members. The report generates information about the number of contracts signed in a particular payment plan, the date of its creation, the cost of the membership fee, as well as information about the minimum duration of the contract.
• Filters: Club, since, until.

35. Payments total

• Description: Summary of the POS and E-payments users in your club. The report summarize amount of separate and total incomes generated by these types of payments.
• Filters: Club, since, until.

36. POS documents

• Description: In this report, you will find information on the receipts issued or refunds.
• Filters: club, since, until.

37. SIE4 report

• Description: Accounting transactions in SIE4 format
• Filters: 

38. Unpaid installments

• Description: A detailed report about members who have paid the payment for membership after the deadline.
• Filters: Club, since, until, membership status.

39. User blocks

• Description: The report displays information about club members whose entrance to the club was prevented by blocking the card. Report informs about client's data, type of both chosen: access rule and payment plan, as well as the typy of blockade, its reason, date of start and end its blockade and employee who turned it on/off.
• Filters: Club, since, until.

40. User changes report

• Description: A detailed report of the activities performed in the system - in particular of changes in customer data, contract cession or member transfer to another club. In the report, each step is marked with the name and surname of the employee who made it and a description of its course.
• Filters: Club, since, until.

41. Vindication notifications sent

• Description: Report gives you information about every single notification that has been sent to a client under vindication process.
• Filters: Member, since, until.

42. Virtual account payments

• Description: Summary displays information about all reported payments on individual accounts of your client - in a chosen club. Next to customer data, in summary, you will find the date of fiscalization, the payment plan chosen by the club member and the membership to which payments relates to.
• Filters: Club, since, until.