Report - Bookings by date

Introduction

This is a guide for how to use the booking by date report on Perfect Gym. The report will look at all bookings done on a date/date range for a single club.  This can be filtered to look at selected club zones and its children.

Before you start 

To view this report, you will need to activate the system permission.  This is located in PGM->Clubs->Employee Permissions.

• Reports
  • Facility Booking
    • Bookings by date

Instruction

To access reports, go to PGM->Reports->All.

Search for the report name 'Bookings by date' or select it from the category 'Facility Booking'

Clubs - Select a single club from list. 

The report is designed to run on a single club only. If multiple clubs are selected the report will not run correctly.

Club zones - Select the club zone, if left as the default view this will use all club zones within the club selected.

If you are selecting an individual zone, this will include all children zones attached.

From / To - Select the date range to view the bookings on date.

It is recommended to only use a single day when generating this report.

Press XLSX to generate the report in excel format.

How to read the report

This report will look at the following.

• Bookings made on the club zone and its children club zones.
• Bookings include the following:
  • Personal Training
  • Classes
  • Courses
  • Facility Booking
• If its a facility booking, this will also display set up time and cool down times as a separate line entry.

On the report the following columns are displayed:

• Date - Date of the booking, will include day name.
• Time - Start time of the booking.
• EndTime - End time of the booking
• Duration - How long this booking is for.  Displayed as hh:mm.  For example if the setting is 00:30 then this will be for 30 minutes.
• Club zone name - This is the name set in PGM->Clubs->Club zone of the zone.  The order here matches the order set in Club Zones.
• BookingType - This will display details of the booking. Depending on the type of booking you will get different information in this cell.
  • Facility booking - Type of booking, booking name, consultant, type of payment, booking purpose.
  • Class bookings - Class name, instructor/trainer name, attending/max capacity.
  • Courses  - Class name, instructor/trainer name, attending/max capacity of class, group name.
  • Personal training - Personal training definition, club member, instructor/trainer.

Hints

View the report with wrap text, highlight column F on excel and press 'Wrap text'