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Report - Access Control 2

Updated

Introduction

This article will familiarize you with the Access Control 2 report which can be generated in PGM. Your specific Perfect Gym license will determine the reports available to you.

  • Access Control 2 allows you to generate a list of members who entered the club in the chosen period of time.
  • This article will be helpful to PG Champion, Administrator, Finance & Accounting, Sales Manager, Club Manager, Club Owner and Front Desk staff reporting day fiscal closures. 

Before you start 

Depending on your system permission, you may not be able to view some reports for security reasons. You can modify the visibility of these reports within System Permissions. Contact your PG Champion to modify the visibility and the system permissions for a given report. 

Instruction

1. To access the report, go to PGM -> Reports -> All.

2. Find the Access Control 2 report by either using the search filter or selecting the Access Control tab.

3. This will display the filters that can be used to generate the report:

  • Club - select which club/s this report will generate.
  • Choose the date since and until which you want to generate the Access Control 2.
  • Select the result:
    • allowed - clients that were allowed to enter the club,
    • denied - clients that were denied to enter the club,
    • all.
  • Select type:
    • club member - member with a valid contract,
    • anonymous - anonymous entrance, Learn more.
    • anonymous then member,
    • all.

4. Press XLS to generate the report.

Report Extract

The system will generate the report with a detailed list of all contracts based on the filters used.

  • Column A - Club - name of a club the club member entered to.
  • Column B - Name 
  • Column C - Last name
  • Column D - User number
  • Column E - Card number
  • Column F - Home club - name of the home club of the club member.
  • Column G - Results 
    • Allowed
    • Denied
  • Column H - Deny reason - information about the reason for denying entry e.g. no active contract.
  • Column I - Anonymous entrance reason 

To learn how to use an anonymous entrance reason, go to this article.

  • Column J - Employee name
  • Column K - Membership Status - status of the contract on the entry date.
    • Live - membership is current.
    • Cancelled transfer - membership is ended, and the member had a home club transfer within the contract.
    • 10DMB - 10 Days Money back - This status refers to the contract being cancelled within X days of the contract sign up date. This value can be changed, please contact support using the GetSupport module to enquire about how to get this value changed.
    • Not started - contract start date is greater than today's date.
    • Freeze - contract is currently frozen.
    • Cancelled - contract end date is in the past
  • Column L - Current status - current contract status.
  • Column M - Access rules - Access rules currently set on the contract.
  • Column N - Card swipe date - date when the card was swiped.
  • Column O - Payment plan - information about members' payment plan.
  • Column P - Balance - members' balance on the entry date.
  • Column Q - Current balance - current members' balance.
  • Column R - Financial status - financial status of the club member (not contract).
    • Ok - club member balance is $0.00.
    • Credit - club member balance is greater than $0.00.
    • Debit - club member balance is less than $0.00. 
  • Column S - Gender
  • Column T - Company name - name of the company member is assigned to.
  • Column U - Contract discount - this will give a list (comma separated) of all contract discounts added to the contract.
  • Column V - Mobile number
  • Column W - Phone 
  • Column X - Strat date - start date of the contract.
  • Column Y - End date - end date of the contract.

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