Introduction
This article will familiarize you with the Access Control report which can be generated in PGM. Your specific Perfect Gym license will determine the reports available to you.
- Access Control allows you to generate a detailed list of visitors in the club (at your chosen time period) along with information: who and on what basis was allowed to enter the club, about what time the member has entered and left the club, the result of his visit and the reasons for any rejections.
- This article will be helpful to PG Champion, Administrator, Finance & Accounting, Sales Manager, Club Manager, Club Owner and Front Desk staff reporting day fiscal closures.
Before you start
Depending on your system permission, you may not be able to view some reports for security reasons. You can modify the visibility of these reports within System Permissions. Contact your PG Champion to modify the visibility and the system permissions for a given report.
To access this report, add the following employee permissions to the suitable employee roles: Reports/Members/AccessControl. Go to PGM -> Clubs -> Employees -> System Permissions.
Instruction
1. To access the report, go to PGM -> Reports -> All.
2. Find the Access Control report by either using the search filter or selecting the Access Control tab.
3. This will display the filters that can be used to generate the report:
- Club - select which club/s this report will generate.
- Choose the date since and until which you want to generate the Access control.
Time picker - the user can select the time
- Select the result:
- allowed - clients that were allowed to enter the club,
- denied - clients that were denied to enter the club,
- all
- Select type:
- club member - member with valid contract,
- anonymous - anonymous entrance,
- anonymous then member,
- all.
To learn how to use anonymous entrance reason, go to this article.
4. Press XLS to generate the report.
Report Extract
The system will generate the report with a detailed list of all contracts based on the filters used.
- Column A - Club - name of a club the club member entered to.
- Column B - Full name
- Column C - User number
-
Column D - Results
- Allowed
- Denied
- Column E - Deny reason - information about the reason for denying entry e.g. no active contract.
- Column F - Anonymous entrance reason
To learn how to use anonymous entrance reason, go to this article.
- Column G - Employee name
-
Column H - Membership Status - status of the contract.
- Live - membership is current.
- Cancelled transfer - membership is ended, and the member had a home club transfer within the contract.
- 10DMB - 10 Days Money back - This status refers to the contract being cancelled within X days of the contract sign up date. This value can be changed, please contact support using the GetSupport module to enquire about how to get this value changed.
- Not started - contract start date is greater than today's date.
- Freeze - contract is currently frozen.
- Cancelled - contract end date is in the past
- Column I - Access rules - Access rules currently set on the contract.
- Column J - Friend of
- Column K - Authorized by
- Column L - Card swipe date - date when the card was swiped.
- Column M - Payment plan - information about members' payment plan.
- Column N - Home club - the club where member was registered.
- Column O - Balance - current member's balance.
-
Column P - Financial status - financial status of the club member (not contract).
- Ok - club member balance is $0.00.
- Credit - club member balance is greater than $0.00.
- Debit - club member balance is less than $0.00.
- Column Q - Gender
- Column R - User groups