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Report - Facility Bookings Attendance

Updated

Introduction

Facility bookings by zone or zone type, within a date range. For manually marking attendance in the field for facility booking events, e.g. swimming carnivals, creche, soccer programs etc. Can be expanded with Show Details checkbox to include age limits, medical conditions and relation contact details.

Before you start 

To access this report, please add the following system permissions to the suitable employee roles in PGM -> Clubs -> System permissions.

  • Reports
    • Custom
      • Facility Bookings Attendance

Instruction / Feature description

Go to PGM->Reports->All

The report can be found in Facility Booking Tab. Or search for the report Facility Bookings Attendance.

Earlier versions of PGM had this in the Custom Tab

The following filters can be used:

  • Club : Select single club only
  • From / To : Select date range of facility bookings
  • Club Zone Type : Select a single or multiple club zone types to display on the report. This will include all club zones connected to the club zone type that is in the club.
  • Club Zone : Select single or multiple club zones to display on report.
  • Show Details : This will display the parent relations connected to the user.

Report Extract

The system will generate the report with a detailed list of all bookings based on the filters used.

  • Booking Time : This is the start date of the facility booking. Currently set in dd-MM-yyyy hh:mm:ss AM/PM
  • Duration : The length of the booking in hh:mm
  • Intervals : The amount of intervals used in the booking. Intervals are set in the facility booking definition.
  • Zone Type : The name of the club zone type.
  • Zone : The name of the club zone the booking was made in.
  • Booking : The booking name, this is the facility booking definition name.
  • Slots : How many slots were used in the booking. If booking entire zone, this is set as 'All'
  • Product Used : The name of the products used for the booking.
  • Qty : Amount of products used for the booking.
  • Required Plan : The payment plan used for the booking.
  • User Number : User number of the club member who the booking is for.
  • First Name : First name of the club member.
  • Last Name : Last name of the club member.
  • Age : Age of the club member, in decimal places.
  • Age Limit : Age limit of the booking.
  • Medical Conditions : If the club member has any medical conditions, this will list the medical conditions here.

The following 3 options are displayed by default, used to physically mark attendance on report.

  • Participating : Default Y / N on the report.
  • Sign In : Default ___________ on the report.
  • Sign Out : Default ___________ on the report.

If show details is ticked, the following fields will be added to the report next to the Sign Out column.

  • Relation Type : Relation type of the parent to the club member. Usually “Parent“
  • Relation Name : First and last name of the parent of the club member.
  • Relation Phone : Phone number of the parent.
  • Relation Email : Email of the parent.
  • Relation UserNumber : User number of the parent.

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