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Report - Company Invoice - Not Issued

Updated

Introduction

This report will identify any club member with a company payment source, then work out which transactions which are owing do not have an invoice generated for that transaction.

This will also link in the bookings associated with that transaction.

Before you start 

To access this report, please add the following system permissions to the suitable employee roles in PGM -> Clubs -> System permissions.

  • Reports
    • Finances
      • Company Invoice - Not Issued Report

Instruction

Go to PGM->Reports->All

The report can be found in Finances Tab. Or search for the report Company Invoice - Not Issued Report.

The following options are available to use to filter the report.

  • Club - Select a single club, multiple clubs or all clubs.

Viewing the report

The system will generate two tabs with the transaction listing of all transactions that have not yet been invoiced. The first tab ‘NonInvoice-PastDueDate' contains transactions with a due date in the current month or past. The second tab 'NonInvoiced-Future’ is for any future dated transactions.

  • Club : Name of the club the contract is located at.
  • Company name : Company name that is connected to the user. This information is located in PGM->Sale->Companies.
  • UserCompanyName : User Company link that is connected to the user and company. This information is located in PGM->Clients->List of Corporates.
  • User number : User number of the member where the transaction belongs to.
  • Full name : Full name of the member.
  • Contract id : Unique Id of the contract, or the current main contract of the club member.
  • Payment Plan Name : Name of the payment plan connected to the club member.
  • Transaction Id : Unique Id of the transaction.
  • Transaction type : Transactions will appear in two different locations.
    • Contract Transaction : Transactions created on a contract.
    • POS Transactions : Transactions created from a product.
  • StartOfMonth : The transaction due date if set at the start of the month.
  • Date : For Contract transactions current due date of the transaction. For POS transactions this is the date of the transaction.
  • Description : Full description of the transaction.
  • Quantity : Quantity of products purchased. For contract transactions, this is set to 1.
  • Amount to be settled : The total amount owing on the transaction.
  • BookingType : If this transaction is connected to a booking, this will display type of connection.
    • FacilityBooking : The transaction is linked to a booking made in the facility booking module.
    • Course : The transaction is linked to a course/group booking made in the class module.
    • Class : The transaction is linked to a timetable booking made in the class module. This type of transaction is not connected to a course.
    • PersonalTraining : The transaction is linked to a booking made in the personal training module. These products are only POS transactions.
    • AdditionalServicesInFacilityBooking : The transaction is linked to a facility booking, where additional products are included in the booking.
  • BookingInformation : This will display information about the booking, with start date/time.

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