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Club Zone Type - Overview

Updated

Introduction

This guide is for System Administrators and Club Managers responsible for configuring the physical layout and capabilities of the facility. It will walk you through the process of adding, editing, and managing Club Zone Types to define areas within your club (such as gyms, pools, or studios) and associating them with specific service behaviors like access control, bookings, or amenity management.

Examples of how club zone types will work as follows:

  • Pool lane hire - Grouping 8 lanes in a single pool, used for Facility booking to hire out a single lane.

  • Pool hire - Hiring out the whole pool instead of one of the 8 lanes mentioned above for facility booking.

  • Club Entrance - Connecting the ClubServiceType ClubEntrance will allow the zones be connected to the access server to record visits. Each Zone type will connect to the Access rules to allow the club members enter using the correct rules.

  • Drinking machine - Connecting compatible drink machines to the system. 

Club zones types will appear in the following areas.

  • PGM->Clubs->Club Zones  - To group club zones together.

  • PGM->Classes->Facility booking definition -> To connect facility booking rules to a club zone. 

  • PGM->Sale->Access rules - To connect how a club member can enter the facilities using their membership.

  • PGM->Sale->Products - To connect a single service product to a club zone type to enter the facilities, The ClubServiceType must be ClubEntrance, ClubZoneEntrance or QrClubEntrance.

Before you start

  • To complete the actions in this guide, ensure you have the following permissions and prerequisites:

  • Permissions: You must have the SystemManClubZonesClubZoneTypesAdd, SystemManClubZonesClubZoneTypesEdit, and SystemManClubZonesClubZoneTypesDelete permissions assigned to your user role.

  • Club Service Types: Ensure the relevant Club Service Types are understood, as selecting the correct service type dictates how the zone behaves regarding access and billing.

Settings

The following settings are available when adding or editing a Club Zone Type:

  • Name: A mandatory text field where you enter the unique name of the zone type. This name is displayed in the Zone Types list.

    • Example: "Cardio Area" or "Squash Court".

  • Description: An optional text field allowing you to provide additional details or context about the zone type.

  • Has Slots: A checkbox that indicates if this zone type supports capacity slots (bookings). This is used for areas with limited capacity.

    • Example: Checked for "Creche / Child Care" (requires booking), unchecked for "Reception" (open area).

  • Club Service: A dropdown menu allowing you to link the zone type to a specific Club Service logic. This categorizes the zone under a broader service offering and dictates access rules.

    • The available types that can be used in Club Zone Types include:

      • Club Access and Entrance

        • ClubEntrance: Restricts a member's access to the specific club where they purchased the product.

        • ClubZoneEntrance: Grants access to a specific, restricted zone within a club (e.g., sauna, pool, VIP area)

      • Amenities

        • TowelService: Manages the issuance and return of towels.

        • WaterService: Governs access to water (showers).

        • DrinkingMachine: Governs access to drink/vending machines.

Configuration Instructions

Viewing Club Zone Types

Go to the PGM->Clubs->Zone types to view, create or modify club zone types.

Click on the Add button. To edit a zone type press the additional option icon to the right of the zone type and press Edit.

 

Adding a New Club Zone Type

  1. Navigate to the Zone Types configuration view.

  2. Click the Add button located in the view header.

  3. The Adding Club Zone Type modal window will appear.

  4. In the Name field, enter a descriptive name for the new zone type (Max 50 characters).

  5. In the Description field, enter any necessary details (Max 100 characters).

  6. If this zone requires booking capabilities, check the Has Slots box.

  7. Select the appropriate definition from the Club Service dropdown menu to define the zone's operational logic.

  8. Click the Save button to finalize the creation. The list will refresh to show the new record.

 

Editing an Existing Club Zone Type

  1. Locate the zone type you wish to modify in the Zone Types grid.

  2. Click the Edit icon (pencil) associated with the specific row.

  3. The Editing Club Zone Type modal will open with the current details pre-loaded.

  4. Modify the Name, Description, or Club Service as required.

  5. Change the Has Slots status if necessary. Note that this field will be disabled if the zone type is currently in use by physical zones or active booking definitions.

  6. Click Save to update the zone type.

Deleting a Club Zone Type

  1. Locate the zone type to be removed in the grid.

  2. Click the Delete icon (trash can) in the action menu for that row.

  3. A confirmation dialog titled Delete club zone will appear asking, "Are you sure you want to delete {Name}?".

  4. Confirm the action. If successful, a notification stating Deleted will appear, and the grid will refresh.

Hints

  • Field Constraints: The Name field is required and limited to 50 characters. The Description is optional but limited to 100 characters.

  • System Logic: Selecting BookingEventAndClubEntrance ensures that a member isn't charged twice (once for the class and once for entry). The system handles this logic automatically.

  • Legacy Data: Do not delete or repurpose the MembershipCard service type if found, as it is critical for core system operations.

  • Slot Configuration Locks: The Has Slots checkbox may be disabled during editing. You cannot enable/disable slots for a Zone Type if existing physical Club Zones are already assigned to this type but currently lack slots.

Use Case Examples

Example 1: Setting up a VIP Sauna Area

  • Goal: Create a zone that only allows entry to members who have purchased a specific add-on.

  • Steps/Settings:

    • Name: "VIP Sauna"

    • Has Slots: Unchecked (access is controlled by door, not time slot)

    • Club Service: ClubZoneEntrance (Restricts access to specific rights).

Example 2: Configuring a Child Care with Booking

  • Goal: Create a zone type for child care that requires members to book a specific time slot and deducts a credit.

  • Steps/Settings:

    • Name: "Squash Court Standard"

    • Has Slots: Checked

    • Club Service: Leave Blank

Example 3: Creating a Towel Station

  • Goal: Define a service point where members pick up rentals for towels.

  • Steps/Settings:

    • Name: "Towel Pickup Desk"

    • Has Slots: Unchecked

    • Club Service: TowelService.

Note: The same logic can be used for DrinkingMachine and WaterService.

Example 4: General Gym Access for Network Members

  • Goal: Define the main entry gate that allows access to members from any club in the chain.

  • Steps/Settings:

    • Name: "Main Turnstile"

    • Has Slots: Unchecked

    • Club Service: ClubEntrance

Example 5: Yoga Studio

  • Goal: Define a studio for classes where members can book into classes.

  • Steps/Settings:

    • Name: "Yoga Studio"

    • Has Slots: Unchecked

    • Club Service: Leave Blank

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