Skip to main content

Product Price Management - Overview

Updated

Introduction

This guide is for Product Managers and Administrators. It explains how to schedule new prices for a product, either as a global List Price or as a specific Price Per Club within the Product Module.

Before you start

You must have the correct permissions to manage products:

  • You must have Product permissions to access the module.

  • To edit existing product prices, you need SystemManProductsEdit permissions.

Feature description

Price scheduler lets you set future prices and schedule different prices for each club.

Go to Sales->Products

Find the product you want to check prices for per club, press … then select Prices per club.

Settings

The Price Management tab contains List Price and Price per club sub-tabs.

Tab : List Price

This tab manages the default, global price for the product.

  • Schedule new price (Button): Triggers the display of the form that allows users to add a new price schedule. This button is disabled while the form is already visible.

  • Gross Price (Field): A required numeric field for the new price. The value must be between 0 and 1,000,000.

  • Valid From (Field): A required date picker specifying when the new price becomes active.

 

Tab : Price Per Club

This tab manages club-specific price overrides.

  • Schedule new price (Button): Triggers the display of the form that allows users to add a new price schedule. This button is disabled while the form is already visible.

  • Gross Price (Field): A required numeric field for the new price. The value must be between 0 and 1,000,000.

  • Valid From (Field): A required date picker specifying when the new price becomes active.

 

 

Step-by-Step Instructions

There are two main ways to schedule a price. Follow the path that matches your goal.

Path A: How to Schedule a Global List Price

Use this path to set the default price for the product across all clubs that do not have a specific override.

  1. In the Price Management modal, ensure the List Price tab is selected.

  2. Click the Schedule new price button.

  3. A new form will appear. In the Gross Price field, enter the new list price for the product. This field is required.

  4. In the Valid From field, select the date when this price will become active. This field is also required.

  5. Click the Save button.

  6. The system will save the price, and a success notification "List price was successfully scheduled." will appear. The form will automatically close.

  7. The new price will appear in the schedule grid below, marked with a Future tag if the date is in the future.

Path B: How to Schedule a Club-Specific Price

Use this path to override the global List Price for one or more specific clubs.

  1. In the Price Management modal, click the Price Per Club tab.

  2. You will see a grid listing all clubs and their current prices.

    • If a club uses the global list price, the grid will display "List price applies".

    • If it has an override, it will show the specific price.

  3. Find the club you want to modify and click the navigation_right_2 (arrow) button in its row.

  4. The view will change to show the price schedule details for the selected club. The club's current price is displayed at the top.

  5. Click the Schedule new price button.

  6. A new form will appear. A note "list price will not affect club prices" will be visible, confirming this is an override.

  7. In the Gross Price field, enter the new club-specific price. This field is required.

  8. In the Valid From field, select the date when this price will become active. This field is also required.

  9. Click the Save button.

  10. The system saves the price, and a success notification "Price per club was successfully scheduled." will appear. The form will close.

  11. The new price will appear in the club's schedule grid below, marked with a Future , Current , or Expired tag.

  12. To return to the main club list, click the List of clubs button.

Path C: How to Delete a Scheduled Price

You can delete any price that is not already in the past (i.e., Current or Future prices).

  1. Navigate to either the List Price tab or the specific club's Price Per Club view.

  2. In the grid of scheduled prices, find the price you wish to remove. You can only delete prices that are not expired ($row.IsPast === false).

  3. Click the clear (delete) icon in that row.

  4. A confirmation prompt will appear asking, "Do you want to delete this club product price?".

  5. Confirm the deletion.

  6. A "Successfully deleted" notification will appear, and the grid will refresh.

 

Hints

  • Canceling Actions: If you click the Cancel button on the "Schedule new price" form, the form will close, and any data entered in the Gross Price and Valid From fields will be cleared.

  • Tab Switching: Switching between the List Price and Price Per Club tabs will also automatically close the "Schedule new price" form and clear its fields.

  • Price Status: The schedule grid clearly identifies the status of all prices:

    • Future: The price is scheduled for a future date.

    • Current: This is the currently active price.

    • Expired: The price was active in the past and is no longer valid.

  • Quick Navigation: From the Price Per Club list, you can click the expand_6_alternate (open in new tab) icon next to a club's name to open its club-specific product page in a new browser tab.

Use Case Examples

  1. Set a new global price for next month.

    • Goal: Increase the product's list price to $120 starting December 1st.

    • Settings: Click the List Price tab. Click Schedule new price. Enter "120" in Gross Price and select December 1st in Valid From. Click Save.

  2. Schedule a temporary holiday sale for a specific club.

    • Goal: Set the "Main St. Gym" price to $90 for a Black Friday sale (Nov 28), then have it automatically revert to the current price on Dec 1.

    • Steps:

      1. Go to Price Per Club , find "Main St. Gym," and click the arrow button.

      2. Click Schedule new price. Enter "90" for Gross Price and "Nov 28" for Valid From. Click Save.

      3. Click Schedule new price again. Enter the original (non-sale) price for Gross Price and "Dec 1" for Valid From. Click Save.

  3. Correct a future price entry.

    • Goal: You scheduled a new list price of $150 for next week, but it should have been $140.

    • Steps: Go to the List Price tab. Find the scheduled $150 price (with the Future tag ) in the grid. Click the delete icon and confirm. Then, use the Schedule new price form to create the correct $140 entry .

  4. View which clubs have custom pricing.

    • Goal: Quickly see which clubs are not using the standard List Price.

    • Steps: Click the Price Per Club tab. In the main club list, scan the Current Price column. Any club that shows a specific currency amount has a custom price, while those showing "List price applies" use the global price.

  5. Cancel a future price increase for a specific club.

    • Goal: You scheduled a price increase for "Downtown Gym" for next month but now want to cancel it and keep its current price indefinitely.

    • Steps: Go to Price Per Club , select "Downtown Gym". Find the scheduled price with the Future tag in the grid. Click the delete icon for that row and confirm. The future price is removed, and the current price will remain active.
       

Related articles