Facility booking calendar overview

Introduction

This article is to give an overview of all functions of the facility booking calendar.

Before you start 

To access the facility booking calendar, please go to PGM->Clubs->System Permissions. Find the following permission:

• Facility booking
  • Calendar
    • Can overbook
    • Can force book
    • Add
    • Edit
    • Cancel
    • Generate booking confirmation
    • Skip max time to cancel before the event

Feature description

To access the facility booking calendar, go to PGM->Classes->Facility booking calendar.

This will bring up the calendar showing todays date. This knowledge base article will display all the features of this module.

Club selector - Select the club this calendar will view.

Club zone type - Select the type of zone this will filter on. This will filter on any club zones which has the club zone type attached to it, and any children of this club zone.

Hint: If you select both a club and zone type in the filters, the URL can be bookmarked

Zone selection - This will allow you to filter on selected zones.

Selecting the drop down list will expand the zones, pressing the + and - icons will expand or collapse the zone tree.

Ticking the zones will allow this to show on the calendar.

Pressing the X icon next to the drop down menu will unselect all zones.

Batch booking cancellation - Selecting this option will allow you to batch cancel facility bookings, more information can be found here.

Batch booking edit - Selecting this option will allow you to batch edit club member bookings. More information can be found here.

Calendar views

Day view - Display the day view of the calendar.

Zones will appear as rows.  Using the arrows allow you to expand and collapse the zone tree branch.

Times will appear as columns.

Any areas in green, are bookable time slots.

Any areas in white, cannot be booked in, this could be due to a number of reasons:

• The booking is outside of the time set in the zones availability schedule, this is located in PGM->Classes->Zones availability schedule.
• The parent club zone has a booking attached to it, making the child zone unavailable.
• The club zone has a related zone, and this has a booking in it, causing the related zones to become unavailable.
• The club zone has a booking where set up time or cool down time is needed, and no booking can override this.

24 hours view - Selecting this will change the times displayed on the screen to display all 24 hours.

Week view - Display the facility bookings using a week view, Time will appear as rows, days will appear as columns.

Month view - Display the facility bookings for the whole month only.

Bookings - This will display all the booking on the facility booking calendar with the club members name or company name.

The colour coding of facility bookings will determine if the booking has been paid for and completed.

Icon colour	Meaning
	Light coral - The club member has not paid for the booking, and the booking has not been marked complete.
	Orange red - The club member has not paid for the booking, and the booking is marked complete.
	Cadet blue - The club member paid for the booking, and the booking has not been marked complete
	Sea green - The club member paid for the booking, and the booking is marked complete

Class bookings and personal training bookings will also be displayed in facility bookings.

Timeline - This will display the current time on the calendar.

Slot based bookings - This will display the capacity of the zone

Green - Multiple slots available.

Orange - 50% booked

Red - Limited spots/full.

Display all the members who have booked, and what time they start/finish.

Hovering mouse over booking will display more information about the booking.

To make a booking, select on the grid where its green.