Introduction
This article describes the zone availability schedule which is used to plan the facility booking calendar for your club.
- This article will take you through the features of the zone availability schedule.
- This article will be useful for PG Champion. System administrator and Fitness manager.
Before you start
To access the zone availability schedule, please go to PGM -> Clubs -> System Permissions. Find the following permission:
- Club zones availability calendar
- View
- Zones Availability Schedule - View All Clubs
Zones availability schedule
To access the zones availability schedule, go to PGM -> Classes -> Zones availability schedule.
This will display a list of all the zones you have and when they are available.
The colours here are set in PGM->Clubs->Zones.
Club - Select the club from the filter.
Filter zones - Select which zones you wish to display the availability.
Selecting zones here, will carry over the filters when you press Add schedule.
Add schedule - To create a new schedule, press Add schedule. This can be used to override existing schedules with new times. More information can be found below.
Additional options - Selecting this will provide additional options.
- Cancel availability - Selecting this will cancel availability of the selected zone range, within a date range. More information can be found below.
Calendar view - Select day, month of week view of the calendar to view the availability schedule. Default view is week.
Add schedule
After pressing Add Schedule, the following screen will display.
Club and Zones will be taken from the filter in the zone availability schedule, else you can change here.
Override zone capacity - If this zone is a slot based zone, you can change the capacity of the zone for this period only.
Duration - Select the start date when the zones will become available.
From / To - Select the time range the zones will be available.
Occurrence - Select the frequency of the bookings.
- Single - One off availability
- Weekly - This will create availability on a weekly schedule
- Bi-Weekly - This will create availability on a bi-weekly schedule, this will recur from the week of the duration start date.
Availability days - Select the day or days the zones will be available on.
Ends on - Select the end date when the zone will be available to.
Zones can be booked up to two years in advance.
Press Next to continue.
If there is previous zone availability already set and this new availability is overriding any part of the previous schedule. The following screen will display asking you to skip or override all schedules.
Cancel availability
Facility Bookings allows you to cancel multiple zone availabilities at once. Choose to cancel entire blocks or specific hours only.
1. Go to PGM -> Zone availability schedule
2. Click on three dots icon, and press Cancel availability
3. After pressing cancel availability, the following screen will be displayed.
- if you want to cancel entire availability select the Club and Zone, then specify the time period for the changes
- if you want to cancel availability for specific time of the day, select the Club and Zone, specify the dates, then enter the From time and To time for the slots you want to cancel.
If you've already scheduled zone availability for an entire day but need to add a maintenance break between 1 PM and 2 PM, you can use the second option to insert this gap.
4. Select the Cancel mode
5. Click on Proceed to save changes.
6. The following screen will present itself to cancel the bookings made within the timeframe.
7. If you press Yes the batch booking cancellation screen will appear allowing you to cancel the bookings.
8. Batch booking cancellation window will appear. Select which activities you want to cancel.
9. Click Next to perform the action.
If no bookings appear in the batch booking cancellation screen, to cancel availability you need to cancel out of this screen and select No in the pop up 'Cancel related bookings'.