Introduction
In Perfect Gym, the Multiple Events Booking feature allows employees to efficiently schedule several facility bookings for a single member or guest in one session. This process supports complex scheduling needs by allowing different start and finish times across various zones of the same type, ensuring a streamlined administrative workflow.
In this article, you will learn how to access the multiple booking tool, configure individual booking details, and manage recurring or multi-zone reservations.
This article will be helpful for Receptionists, PG Champions, and Club Managers.
Before you start
To access the facility booking calendar and use this feature, ensure you have the correct system permissions. Go to PGM / Clubs / System Permissions and enable the following:
FacilityBookingCalendarView
Fast lane
This is a brief overview of the process; the following sections contain more detailed information.
PGM / Classes / Facility Booking / Facility booking calendar.
Click the three dots icon (additional options) -> Multiple events booking.
Search for the User.
Configure Booking #1 (Date, Club, Zone).
Click Add another booking to add subsequent slots.
Click Book Now.
Instruction
To create multiple facility bookings with different start and finish times, navigate to the facility booking calendar by going to PGM -> Classes -> Facility Booking and click on Facility Booking Calendar. Then click the three dots icon in the top-right corner and select Multiple events booking.
Make sure the club you want to book into is selected in the filter on the left side of the screen.
After selecting the multiple events booking, this will take you to the booking screen.
Once you have selected Multiple events booking, you will be taken to the booking screen. Use the Find User dropdown menu to search for the club member or guest by their first name, last name, or user number.
After selecting a member or guest, new filters for Booking #1 will appear. Select the date of the booking, confirm the club (which defaults to the club selected in the calendar filter), and choose the club zone type from the dropdown menu. This will display the list of options for the facility booking.
This will display a list of options for the facility booking. To complete the steps of booking a facility, please follow the guide here.
To add another booking, select Add another booking at the bottom of the booking pop-up window.
Booking #1 will collapse into a summary, and the filters for Booking #2 will appear. Confirm the date of booking, club (defaults to your calendar filter) and select the zone for Booking #2. Each booking can be created in a different zone. Repeat the same steps as for Booking #1 for any additional bookings you wish to make.
This will display a list of options for the facility booking. Follow the same steps as Booking #1 for any additional bookings you need to make for this member/guest.
When you have finished making bookings for the member/guest, you can see a summary of each of the bookings.
You can make changes to a booking before finishing the booking process. Selecting the down arrow will expand a particular booking to enable changes. Selecting the x will delete the booking.
If you expand a booking, this will automatically collapse another booking. Only one booking will be viewable at any given time
When making recurring and/or multi zone bookings, a blue box appears under each booking line with the label recurring booking and/or Multi zone booking
Press Book Now to finish the booking.
Warning messages - Any warning messages will be displayed here, they may include the following:
- Booking in past
- Overbooking
- Cannot book at requested time
If a warning message appears, you can make changes to each booking at this point, and then press Book Now again
If you are booking a recurring booking and/or multiple zone booking, there will be additional screens to go through to confirm the bookings. This information can be found by following the guide here.
Reservation was successfully completed, press Close to continue.