Introduction
This screen will detail the options of the Add manual transaction screen.
Feature description
In the Contract tab, press Add new manual transaction.
This will display the following screen
Associated Contract – Select which contract the transaction should be applied to.
Operation Type – Select how the transaction will work.
- Charge – This will charge a customer a fee.
- Charge Cancellation – This will negate/cancel a charge which was applied to the contract.
- Payment – This will apply a fiscal payment on the contract, this will show up on sales/accounting reports.
- Payment Non-Fiscal – This will put a non-fiscal payment (ie. Credit) on the club members contract.
- Payment Refund – This will negate/cancel a payment that was made on the club members contract. Note: If you are using this, just keep in mind that this will not cancel the charge. You will need to also apply a Charge Cancellation on the club members account if you need to cancel a charge.
Associated Transaction – This will select a previous transaction that was made, this will only appear when using Charge Cancellation, Payment or Payment Non-Fiscal. When using this, selected fields will be pre-set with the information about that transaction.
If applying single credit covering multiple transactions, leave this field blank.
Transaction Type - Select the transaction type, this may appear on reports. Most common is Membership (for membership charges) or Other (for credits).
Transaction Date - Select the transaction date. For charges, this becomes the due date of the payment. For Payments, this becomes the payment date. Either can be set in past or future.
Transaction Category - If you are using Transaction Categories, select the category this transaction belongs to, else leave as default setting.
Gross Amount – Select the amount you will apply using the manual transaction. For Charge Cancellation, Payment and Payment Non-Fiscal, the amount should be Positive. For Charge and Payment Refund, the amount should be Negative.
Vat Rate – This is defined in the contract and cannot be changed.
Balance after transaction – This will display the balance of the contract as of today’s date.
Description – Create a custom description for the transaction. The more information the better.
Use Predefined correction reason – Alternate to writing a description, correction reasons can be used instead. This is set up in PGM->Settings->Correction Reasons.
Payment Type – If using Transaction Type Payment, select the type of payment that will be used.
Club – Select the club where the transaction will take place
Pos Station – Select which POS Station the transaction will sit in.